View and edit break reports for your team members.
To get to the break report. Go to the staff list (1) Then at the tabs at the top go to the break report (2).
To see any information about a team member's breaks. Go to that team member open up the days they worked (3), and open the day you want to more about (4). This is where break times, how much is left over, and how much they went over that they took.
You can edit it if you need to (5). You might do this because you forgot to end it, or you forgot to push the break.
You can edit the time range (6). Some examples of time ranges are the current week, the last pay period, or a custom range.
You can also use the export (7) to get a CSV file to see all of the information all at once rather than opening each team member.
You can also filter (8) the data to see what you need to. For example, only 10/30 min breaks, if the unused break time is over/less/equal to a number you give, or if the excess is over/less/equal you give.
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Video Script:
In this video, we explain how to use the break report to track break details for your team.
To access the break report, go to the staff list and select 'Break Report.' Here, you can view detailed information about each team member’s breaks. For example, if we look at Addison’s record, we can see she took her 30-minute break starting at 9:10 yesterday, finishing 29 minutes later. A key point is that the report shows when the break was logged in the system, not necessarily when the team member clocked out.
You can review if team members missed any breaks like Addison skipping her two 10-minute breaks. The break report shows eligible break times, usage percentage, and any overtime, making it easy to spot discrepancies. For example, it may indicate Addison went 1 minute over her break, or another team member didn’t use their full break allocation.
You can filter the report by various time frames, whether it’s the current week, month, or a custom date range. For instance, if you want to view data from May 1st onwards, you can apply that filter and see all relevant breaks.
If there’s an error, such as a 10-minute break being incorrectly logged as much longer, you can easily edit the entry. For example, adjusting the break time to 10 minutes will update the report to reflect accurate break usage.
To save time, you can export the break report as a CSV file, which provides a clear, organized view of all break data for the selected period. This makes it easier to review large amounts of information quickly, rather than checking each shift individually.
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The following is a transcript of the video generated by a computer. The wording may be different.
[00:00] Hi everyone from ONECLICK this is Kevin. In this video I'm going to go over how you can use the break report to find out different information about your breaks. So just to recap as well, if Hannah needs to go on break because she has the red, it's all red, or the little teacup, I can then send her on her 10 minute break in this case and it shows green and the running man. And then when I click it again, it'll show, in this case, she has more breaks to do. If I go through them and click through, it will go through that.
[00:35] If you have a big, basic breaks, it will just show blue right afterwards. This one has advanced breaks. So when I go into the break report to get there, I'd go to the staff list here. Then I click on the break report and then I can see all of that information here So if I go down here to Hannah right there, I think it's this Hannah Maybe not looks like we have two Hannah's No, I didn't make it go long enough Anyway, we'll go up to Addison because I know this I took you for a break this Addison.
[01:15] So the idea is that I can go in here and see, OK, this Addison took her 30 minute break. I started at 9 10 yesterday and finished 29 minutes later. Now a caveat with that is that it's not based on when they clocked out. It's when you pushed the button. So maybe they clocked out for the full 30 minutes but in our system when you clicked it, it was only 29 minutes. So now I can go through and say, okay, maybe why didn't she take her two 10s or if you only have one break, then okay, she's set. I can save that and you can see here that when I click on it it shows hey they did that full thing. Now if I edit it again and you can see for example that I can make sure I go above so you can see here that she's eligible on Wednesday for 50 minutes of time. She used unused was 22% which was 11 minutes and then she went one minute over. So you can kind of see that on an individual person whether just for that week because that's what we're doing is looking at the current week. I could go let's say the current month and it would show in this case this other Addison has more shifts and didn't use any because we don't do breaks on this store. But if I go like hey I want to see the current pay period I could do the last 14 days. I could do however we need to to be able to figure out what information I need to get. I can also do just like the custom time and I could go in here and say, hey, I want to know since the, let's say, May 1st till now, or just all of May. I can click apply, and you can see it updated with a whole bunch of other people, but I could go in and say, hey, I want to look at this one for this Addison.
[03:32] Looks like they used on Thursday, they forgot to uncheck it for that 10 minute break and so it shows that they've used up 748 extra minutes for that 10 minute break. Now did they actually do that? Probably not. So I could go in and click on edit and then go in and make this 10 in this case and then so that could be more accurate and then you can see updated and we would find it again. So I hope that answers your questions about the break report. We can also clear any filters and it would go back to normal so you could like search for it and stuff like that. Obviously if I was searching for an actual person like Hannah you can see here she's used zero and unused everything because we don't do anything about it. I guess the other thing I already kind of noted about it, but you can also export it as a CSV file.
[04:33] So rather than, hey, I want to see what you did, everybody did in the month of May, I can click Export. And rather than having to go individually, that's a lot of shifts for them. Let's go through each one individually. I can click on that and see what information I need. Because it's just all of this just in a nice table. So hopefully that answers your questions. Let us know if you do have any other questions about the breaker core and how to use it.